I. All drawings and specifications will be controlled by the Quality Assurance Department, including receipt and distribution. Upon receiving the order/contract, all drawings will be verified as to correct number and revision.

II. All such documents shall be marked to indicate that they have been included in the system.

• (R5C4)Marking is comprised of a stamp in red ink or a printed label identifying the document as a “Master Document” and an appropriate ID number shall be obtained from the Manager Software Drawing form. The ID number is the file link for the drawing, not for the part number.
• The master document is filed appropriately. There is only 1 copy marked master. All subsequent controlled or uncontrolled documents must be copied from the original
• To identify the master document it is stamped in RED or labeled with an adhesive label.

III. Distributed copies of master documents must be marked as controlled or uncontrolled. Controlled documents should be numbered serially (1,2,3...n) and recorded in the contract file.

IV. A controlled document must be kept updated at every document change or engineering change. The contract administrator under the guidance of QA will insure that all controlled documents, whether in house or out, will be updated.

V. Controlled documents must be returned to QA or the contract administrator at the end of their use. At that time they will be removed from the controlled list.

IV. Uncontrolled documents are documents that will not be updated and should be marked accordingly.

VII. Obsolete master documents are filed in a separate file cabinet and cannot be stored with active documents. Obsolete documents shall be stamped “Obsolete”, repeatedly as necessary.

VIII. Obsolete controlled documents will be returned or collected by QA, or the contract administer under the direction of QA, and removed from the controlled list. Documents will then be destroyed.

IX. Methods for adding drawings, part numbers, and other documents are covered in the help file for the Drawing Form of the Manager Software.

X. Upon receipt of drawing and specification changes, Quality Assurance will remove obsolete drawing specification and issue the latest drawing specification to proper personnel. Obsolete drawings will be marked “obsolete” if needed for record or destroyed.